A well-maintained and clean office space is essential for the growth of every business and organization. Understanding the advantages of having a clean workplace and how to attain them can be helpful for a business looking to increase the efficiency and productivity of its personnel.
Orderly and clean office space has many benefits, including the following:
- Effective use of space
- Reduces risks of injury
- Exposes possible risks and hazards
- More control of business inventory and materials
- Increases personnel morale and productivity
- Creates a positive first impression
- It promotes a healthy working environment.
How to Maintain a Clean Office Space
The above list includes some advantages of having a clean office space. But when running a business operation, how can managers ensure that their office spaces are clean? Here are some tips for keeping a clean office space that every employee will be happy to work in.
1. Sort and organize.
With most businesses embracing the digital era, paper works are significantly reduced. Many companies strive to go paperless, though the transformation is not as trivial as one would expect.
However, paper is not the only tool and resource that a business uses. And of course, for many, paper is still a desk staple. Loose papers can be a complete eyesore and can give a wrong impression. It makes someone or the company look disorganized.
Encourage employees to sort and organize their papers and materials. Provide employees with organizing tools, such as folders with labels, paper trays to track incoming and outgoing papers, and bins where they can throw their trash. When each employee has these tools, it will be easier for them to keep their desks clutter-free.
2. Hide electrical wires.
An effective cable management system can help an office look more organized and cleaner. A working place would look much tidier and in order by concealing the wires in it. It can be embarrassing talking to a client with wires scattered all over the place.
To avoid cables flowing from various locations, installing a surge protector to keep all of the cords charged to the same outlet. For desktops, use a mesh cable sleeve to keep cords and cables wrapped together from multiple components going to the outlet.
3. Dispose of what’s no longer needed.
One of the first steps to be done toward achieving a clean office space is to throw away things that are not needed. Conduct a workspace audit to identify supplies, documents, and items that are or will no longer be used. Make a distinct pile for the trash, things to be kept, and things that can be recycled and donated.
4. Keep food items in the pantry.
Instill the habit of keeping food and eating in the office pantry or break room. The food and leftovers at desks may be the source of the developing grime and bacteria. While most employees enjoy eating while working, keeping everything organized and spill-free should be imperative.
Eating at the desk is unhygienic. Crumbs and leftovers can attract pests and insects, bringing viruses and diseases to the workplace.
5. Empty trash bins regularly.
A trash bin is essential in every office, but if left unattended, it can bring more harm than good. This is because office trash attracts and contains lots of bacteria, which contaminate the air. It makes the indoor air unclean and unhealthy.
Take the trash out regularly. It could become a breeding ground for bacteria and germs if left unattended for a longer period of time. Furthermore, the garbage that has been inside for a while may produce a bad smell.
6. Dust, mop, and clean regularly.
Regardless of the size, offices must becleaned regularly. Doing so prevents the office from becoming unhygienic, unhealthy, and messy.
Seek the services of commercial cleaners and janitors so that employees can focus on their tasks. Regular cleaners can clean the desks, floors, carpets, pantry, and restrooms. They can also handle cleaning the windows, furniture, draperies, office façade, and parking lots.
7. Keep the floors clean.
Regular vacuuming and mopping help keep office floors clean and reduce slipping accidents. Maintaining clean floors is crucial, especially in high-traffic areas. Foot traffic can bring in dust, bacteria, and numerous other potential pathogens from the outside. Additionally, spills like food and drink that land on the floor run the risk of transferring bacteria and diseases.
8. Maintain shared areas.
Shared areas in the office, such as pantries, meeting rooms, and restrooms requires maintenance and cleaning at all times. Bacteria and viruses can be easily transferred from one worker to another. Perform daily cleaning of these spaces and install hand sanitizer dispensers to protect the employees that use them.
Contact Prestige Property Services for your Commercial Cleaning and Janitorial Services Needs.
We have been cleaning and maintaining offices and commercial spaces in Orange County for over two decades. Take advantage of our end-to-end, full-service, and professional cleaning services so you can focus on what matters most – running your business. Call us today at 714-224-0301 for questions and appointments.
